TSCA School Secretary/Administrative Assistant

Open Position at Twelve Stones Christian Academy

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Location: Erlanger, KY
Department: Twelve Stones Christian Academy

Summary

  

SUMMARY

The School Secretary/ Administrative Assistant will handle a wide range of administrative support related tasks and work independently with little or no supervision while supporting administration, teachers, students, and the community. The ideal candidate is people oriented, possesses expert written and verbal communication skills, can multi-task, understands secretarial duties, completes work in a timely manner, is detail orientated, is flexible and highly organized. 


Requirements

  

PRIMARY RESPONSIBILITIES

  • Perform a wide variety of clerical duties to organize, coordinate and schedule school office activities, assist the administration in routine tasks and perform public relations of the school
  • Ensure that the school operates in a consistently organized manner every day
  • Maintain student and staff confidentiality in all circumstances
  • Maintain all recordkeeping for students and staff – paper and electronic
  • Utilize the SIS software and generate reports for internal and external use
  • Assist teachers as needed in the classroom, photocopying, laminating, etc.
  • Act as first point-of-contact to callers, answer general inquiries, set-up shadow days, relay messages, and transfer calls as appropriate
  • Assist families through-out the admission process
  • Answer the school entrance intercom and act accordingly
  • Compose and typeset correspondence and newsletters
  • Coordinate internal and external meetings appointments, events, workshops, seminars, field trips, and special events
  • Assist with lunch duty including picking up hot lunches and delivering to the school
  • Assist librarian with setting up and maintaining a library system 
  • Purchase school supplies and materials
  • Maintain master schedule and event calendars
  • Complete forms in accordance with school and district procedures, following education legislation
  • Assist with maintaining the budget
  • All other duties and responsibilities as assigned by the School Administrator

  

EDUCATION & EXPERIENCE

  • Associate degree or equivalent experience in administrative role
  • Proficiency with Microsoft Word, Excel, Outlook, and other productivity tools
  • Experience in customer service-related field or school environment a plus

REQUIREMENTS

  • Commitment to Jesus Christ 
    • Maintains a personal relationship with Jesus Christ
    • Regular attendance at a local Bible-believing church
    • Demonstrates a mature, godly spirit as a person of faith and prayer
  • Commitment to the Twelve Stones Christian Academy mission
  • Desire to be a team player in an exciting God-centered ministry and willing to help wherever needed in a humble, gracious manner
  • Highly qualified in the areas of integrity, service, professionalism/polish, and critical & creative thinking
  • Possess good written and oral communication as well as analytical skills
  • Ability to work cooperatively with many personality types at different levels
  • Able to work independently and as a team player
  • Superior organizational skills (a proven track record) and attention to details 
  • Proficient usage of a PC
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